Date: March 8th       after the Sunday Jam Location: coffee shop or simple place close by Agenda: opening  Before we began David presented where he was at with the healing arts componant. He envisions that the healers will put forward some info. about themselves for the purpose of transparency. He is in the stage of gathering likely bodyworker/healers and wants the group support in this process. Suzanne send him some information in this regard. He will have the people by April 15th (timeline) and wants to know when they could be scheduled as soon as possible. We committed to give him that information within 2 weeks or before March21.  Having the names could help them put their name out and so association with the jam is worth their effort. so we would require some way of promoting them and likewise they could also promote the jam in the reveerse where they will be featured in their marketing at the jam. Of course he wants to also have it where those that come to the jam could also participate in some soprt of exchange or use of the scheduled time and space for that purpose. 1.price and early registration confirmation after some discussion we decided on prices and deadline dates. $60-April 15, $75-May 5, $85 We were hoping that Yves could have run the finances through a related organization, but he said it would not work out and we may just have to do it through his personal account. 2Who does the money go through?  and what are the options? There was a question about what it would take to set up an account andalso about how to access a credit card mechanism to make things easierfor the quick register. -those two points would have to be looked into and pushed to another meeting as a follow-up. 3.the social needs of the jam, in terms of volunteers to do what?  So we could see to fill those positions or be aware of them as we develop our strategy toward execution. It seems like we all agree that a registration sign up of some kind of volunteer involvement in the jam will take place. This will ensure that adequite personnel is available and also brings some ownership and cohesion of the participants. Food is a big part but no one from the food committee was present nor did anyone have any info. but it is understood that people will be required for food. It was suggested that a food meeting be scheduled. Registration- requires greeters to set the tone of the jam and be availible to welcome participants. It was decided to ask Carlynne to organize this to find the best people for the task. (need to confirm) Set-up and Clean-up- Miro and Michael will organize this and need to put some sort of plan in place as how they will go about it. included in this is a sprucing up of the front of the building before the Jam. 4.It would be good to hear of what progress is being made in the food sphere, what is the strategy?  How is the money going to be spent? no one from this committee was present and a meeting is needed to address this. 5.Program development. Who is organizing this? What is the Strategy? What is the time line? Tonya is heading this with Suzanne and Yves as they seem to have the most interest and knowledge in this area. Alot of discussion ensued around this and much progress was made. A formal draft will be made by March 21 (timeline). included will be schedule of events, meal times, workshops and leaders, facilitators and warm-up people, and musicians amongst other such details. There was some questions around how to organize the Saturday night performance (wether to schedule acts ahead of time or last minute, reflects on the ability to promote the event also the overall feeling of the jam-some discussion here) 6.What is the nature of the organization? Not-for-profit? Generally felt it was a not-for-profit. no discusion around this. Though now in writing this I realize that the Not-for-profit aspect is something that could be celebrated and brought to some attention in our marketing. Needs to be stated in our site information, especially as we are expecting participants to help out. No next meeting has be scheduled Meeting Agenda for Easter Sunday Opening       check for special requests due to time restraints and the such Review of events from last meeting       Miro important goal to come out with an overall program in place that we could then work toward getting the personal and details addressed sectional briefs and updates Program       Tonya      Healing arts       David marketing       miro michael The second phase and could we include the bios on the healers and info on the facilitators in that? The web page on contactimprov.ca, the web page-paypal Food tom or emma Finance and registration       Yves Billeting       suzanne set-up and take -down       miro Closing with setting of new timeline and tasks Online Registration/website Welcome team Food Healing Arts Billetting Overall facilitation & schedule Set-up/take Down Promotion |